The type of records and data carriers determine the archiving system to be used in a given case. A good archiving system must guarantee a high level of data security and reduce to the minimum the time necessary for accessing the required information. A crucial role in choosing the right solution is played by the needs analysis concerning the data presentation and describing the items with proper parameters suited to the nature of the collection. The process of designing an archiving system by Association can be divided into the following stages: 

•  Analysing the collection,
•  Determining the client's needs,
•  Analysing the client's environment,
•  Determining the item description parameters,
•  Designing the forms,
•  Designing the information access processes,
•  Implementing the system,
•  Training the users.

Archiving systems are designed and implemented using IT tools. Choosing the right tool is essential for optimising the designed solutions. In addition to the functional aspects of the system, a key role in finding the right solution is played by the economic factor. Choosing the best archiving system is our specialty.